"Could you recommend where I can create another email address for communicating with public authorities in Estonia? I already have Gmail, but I do not like its interface."

Gmail is not the only option. You may prefer an email service with a more familiar interface, a larger mailbox or stronger data protection. Here are four services worth trying.

From 31 August 2026, messages from addresses in the .ru domain zone will not go directly to the mailboxes of employees of Estonian public authorities. They will be sent for additional checks. This is not a complete ban, but for regular correspondence it is better to set up an address in another domain zone in advance. Read more about the change.

For official notices in Estonia, there is also the eesti.ee state mailbox. Its messages can be read through the eesti.ee portal and the Eesti app. It does not replace ordinary email for personal correspondence, but it is worth checking too. How the state mailbox works.

Outlook

The free Outlook mailbox includes 15 GB for email. You can use it in a browser, a desktop app and on your phone. It is particularly convenient if you already use other Microsoft services.

Open Outlook

Mail.ee

Mail.ee offers an address in the @mail.ee domain and 20 GB for email. You can read messages on the website or connect it to a mail app. The service supports two-step login verification.

Open Mail.ee

iCloud Mail

iCloud Mail suits people who use an iPhone, iPad or Mac. Email is also available in a browser. Apple provides 5 GB for free, but that storage is shared between email, photos, files and iCloud backups.

Open iCloud Mail

Proton Mail

Proton Mail places particular emphasis on privacy and protecting correspondence. It has a website and a mobile app. The free plan initially includes 500 MB; after completing several setup steps, it can be increased to 1 GB.

Open Proton Mail

How to choose

  • If you need a large free mailbox, start with Mail.ee or Outlook
  • If you use Apple devices, try iCloud Mail
  • If privacy is especially important, consider Proton Mail

You can only judge an interface by trying it. Create an additional address, send a few test messages, attach a file, try to find an old message and open your email on your phone. In ten minutes, you will have a clearer sense of whether the service suits you.

Do not close your old mailbox immediately. First give the new address to the public and private services you use, make sure messages arrive, and only then gradually stop using the old email.

The free-plan terms were checked on 28 July 2026 and may change over time.